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Organizations have several native options for classifying data across their networks: Even better would be a data classification solution that continuously monitors for such violations and automates the remediation process. For example, if you see that GDPR-regulated information is stored in a particular user’s OneDrive folder, you can raise a red flag and make sure that data is moved to an approved repository. Effective data classification enables you to know exactly where sensitive data is stored, so you can apply appropriate security controls around it. One of the best ways to gain that control is to use data classification.ĭata classification is the process of categorizing and tagging data so it can be easily accessed and protected. Any employee’s OneDrive for Business repositories may contain regulated or business-critical data that must be properly controlled by the organization at all times. Of course, ensuring that you can gain access to a user’s OneDrive data when required is not sufficient for security and compliance. Set-SPOUser -Site $sODFBSite -LoginName $sSecondaryODFBAdmin -IsSiteCollectionAdmin $true Data Classification Adds Protection to OneDrive for Business Repositories However, administrators can configure site collection owners through PowerShell by using the following script : $ssODFBSite=" "

Add a secondary admin in the Site Collection AdministratorsĬonfiguring Site Collection Administrator Access to Files via PowerShell CmdletsĮach user is the SharePoint Site Collection Administrator for their own OneDrive for Business location.

Right-click on the user’s name and select Manage Site Collection Owners.

Under People, select Manage User Profiles.

Open the “more features” page in the SharePoint Admin Center and sign in with an account that has admin permissions.

Click the hyperlink to open OneDrive in your browser to access the user’s OneDrive as a secondary administrator.Ĭonfiguring Access to Files via the SharePoint Online Admin CenterĪn administrator can use the SharePoint Online Admin Center to transfer ownership of a OneDrive or control user access to OneDrive, as follows:.

Click Access Files and grant yourself administrator privileges in the OneDrive settings.

Select the OneDrive user whose files you need.

Log into the Microsoft 365 Admin Center for your tenant.

Data Access Governance Best PracticesĬonfiguring Access to One Drive Files via the Microsoft 365 Admin CenterĪs long as you are a licensed Microsoft 365 Global Administrator, you can take ownership of a user’s OneDrive by following these steps:.

The good news is that there are three ways IT teams can gain access to the OneDrive files and folders of active users when necessary:

Handpicked related content: OneDrive for Business Auditing and Reporting Ensuring employee compliance with company policies around data usage.Completing eDiscovery requests related to legal proceedings.Meeting data privacy regulations, such as GDPR and CCPA.Allowing file retrieval when an employee leaves the organization.Controlling access settings to sensitive documents and files.There are various reasons OneDrive for Business administration teams, security pros and managers need access to employees’ OneDrive from time to time: This document explains how you can gain access when required, as well as how data classification will enable you to improve security and regulatory compliance across the IT environment, including OneDrive. This lack of access to employees’ OneDrive repositories poses issues for administrators trying to ensure data security.